Financial Administrator
Full-Time | Fully Remote

Be the Backbone. Own the Numbers. Keep the Business Running Clean.

Are you someone who takes pride in accurate numbers and clean reconciliations?
Do you enjoy creating order, spotting issues early, and keeping things running smoothly?
Want a role where your attention to detail directly supports growth and scale?

Who We Are

Profitable Tradie is a fast-growing coaching and consulting company helping plumbing, electrical, and other trade business owners across New Zealand, Australia, and North America.

Our mission is to turn great tradespeople into great business owners.

We do this by helping our clients scale through proven sales and marketing, strong systems, high-performing teams, and solid financial foundations.

Behind the scenes, our finance function plays a critical role in keeping the business healthy, compliant, and ready to grow. That’s where you come in.

What You’ll Be Doing

We’re looking for a Financial Administrator who will act as the backbone of our financial operations. You’ll be responsible for accurate bookkeeping, reconciliations, invoicing, member payments, and financial reporting, ensuring everything is timely, compliant, and reliable.

You’ll work closely with the Administration Manager and wider team to support day-to-day operations, improve processes, and maintain financial clarity across the business.

You will:

• Perform daily bookkeeping, including accurate data entry and reconciliations in Xero

• Manage accounts payable and receivable, including invoicing, incoming payments, and supplier relationships

• Monitor and respond to finance-related queries via shared inboxes in a timely and professional manner

• Maintain and update payment methods to reduce failed or delayed transactions

• Verify sales invoices for accuracy prior to processing

• Support commission checks, audits, and reporting as required

• Identify risks, trends, or discrepancies in financial data and escalate where needed

• Support internal financial transactions such as payroll processing, reimbursements, leave balances, and expense allocations

• Manage external account transactions including member billing, payment follow-ups, sponsorships, holds, and adjustments

• Assist with onboarding and offboarding from a financial systems perspective

• Provide coverage during peak periods or operational changes to ensure continuity

• Assist with ad hoc finance projects and process improvements

• Participate in regular team meetings and contribute to a culture of accountability and transparency

What Success Looks Like

• Financial records are always accurate, reconciled, and audit-ready

• Invoices, commissions, and reports are delivered without errors

• Finance-related queries are resolved promptly and professionally

• Reporting is timely and supports confident decision-making

• Issues are identified early and addressed before they become problems

Who You Are

You’re methodical, detail-focused, and take pride in doing things properly. You enjoy consistency, accuracy, and creating order in a fast-paced environment. You’re reliable, professional, and comfortable working independently while collaborating with a wider team. You can’t take yourself too seriously, but you take your work seriously.

You bring:

• 2 to 3 years of experience in bookkeeping, accounts administration, or financial operations

• Strong proficiency in Xero and confidence working across digital platforms

• Excellent attention to detail and a structured approach to work

• Clear communication skills and the ability to work across teams

• Discretion and professionalism when handling sensitive financial information

Why Join Us?

At Profitable Tradie, we don’t just talk about growth. We live it.

World-class learning and development with access to proven systems and strategies
A high-performance culture built on ownership, clarity, and results
Supportive leadership with regular coaching and feedback
A fun, energetic environment where long faces are banned

We’re reviewing applications now, so don’t wait.

Life is about moments. Is this your moment?